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Points Receipts.... How to fill out points receipts properly - from the April - May 2000 Judges Corner:
Michelle Morgan at UKC advises me that they are having
trouble interpreting the “shorthand” and “coding” and other chicken
scratching (my words) they are seeing on some points receipts being sent to UKC.
Points receipts not filled out correctly can cause confusion, error, or
delays in processing. First, they
should be printed legibly. Many
clubs are using computer printed mailing labels placed on the points receipt
form indicating the club name, hunt date, and dog and handler information.
Pre-printed labels need to be put on all three copies of the points
receipts (UKC copy, club copy, and handler copy), but this is still probably
faster than hand writing each one. I
asked Michelle about the possibility of clubs generating their points receipts
entirely by computer. The problem
is doing this without a judge having to sign three copies.
With the carbonless three-part form now in use, the judge only has to
sign the top copy. If anyone has an
idea about how to solve this please contact Michelle or Claudene.
A few things to remember when filling out points receipts are: 1. Don’t combine test categories on a sheet, or different days hunts on one sheet. 2. Do not put an “x”, or arrow, or star, or any other symbol thru any of the six points receipts on the form, or otherwise scratch out any of the receipts. 3. Use the boxes on the forms only. If you make a mistake on the information on the form, simply put an “x” in the Void box at the bottom of the points receipt and use the next available points receipt. 4. If the U.K.C. number of the dog is unknown, leave it blank. Do not write Pending, Applied For, etc., in this space. 5. Use the Scratch box only for dogs who have entered the hunt but withdrew. 6. The Void box should be marked on each points receipt remaining on the form that is not used. It should not be used for dogs that have scratched, failed, or been disqualified. 7. Judges – if you have disqualified a dog or handler you should write, “Disqualified” at the bottom of the form and the reason why. 8. If a box is marked incorrectly, the incorrect box should be crossed out, the correct box checked, then the judge must circle the correct box and place their initials by the box. 9.
Although there is a place for two judge’s signatures, only one is
required. If there is one licensed
and one apprentice judge, the signature of the licensed judge is preferred. Judges; remember when passing out points receipts, please ask handlers to verify the accuracy of the information and keep their copy.
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The Judges Corner - copyright
2006 All Rights Reserved Last modified: February 18, 2008 |