LICENSED HUNT

LICENSED HUNT COMMITTEE MEMBERS GUIDELINES FOR DUTIES & RESPONSIBILITIES

The following are guidelines to assist in determining the duties and responsibilities of members of the Committees for hosting a successful HRC Licensed and/or Preliminary Hunt Test. As some Clubs have smaller numbers of members than others, each of the following categories need not have a separate Chairperson. However, strive to distribute the workload to ensure that a single person does not have more responsibility than can be properly handled.

HUNT MARSHALL: The Hunt Marshall is the person in overall charge of the Hunt. The duties are:

Overall supervision of the Hunt Committee Members and to perform such duties as may need to be performed. The Hunt Marshall should use the HRC LICENSED HUNT / CHECKLIST / ASSIGNMENT RECORD as a guide to fulfilling the responsibilities of the position. The Hunt Marshall must be present on set-up day to assist with, review and approve the legality of the Tests that the Judges set up.

HUNT SECRETARY: The Secretary should FIRST read the Running Rules Book for information regarding obtaining hunt dates and approval requirements of UKC. The Hunt Secretary is responsible for seeing that the following items are accomplished:

HUNT PACKET: After scheduling with UKC is completed, UKC will send a Hunt Packet to the Hunt Secretary approximately 6 weeks prior to the hunt date. It will include: a) Official Hunting Retriever Hunt Report, b) Judges Report, c) Apprentice Judges Forms, d) Judges sheets, e) Points Receipts, f) Formal Complaint Forms and g) various membership and registration forms, UKC & HRC brochures, and DNA brochures.

JUDGE APPROVAL: The line up of Judges may be submitted online for HRC approval at: http://huntingretrieverclub.org/Forms/Judgeapprovalform.htm or the Judge Approval Form may be completed and faxed or e-mailed to the HRC Administrative Secretary - AdminSecretary@H-R-C.org - (432)267-1650. The Judge Approval Form is available on the HRC Club CD or may be requested from the HRC Administrative Secretary.

PREMIUM: AFTER JUDGE APPROVAL HAS BEEN OBTAINED, The Premium (entry form) is prepared by the Hunt Secretary. A sample of this form can be obtained from the HRC Club CD or the HRC Administrative Secretary. This should be accomplished approximately 6 to 8 weeks prior to the Hunt It includes the information as to date, time, location, type of Hunt(s), Judges, Official Hunt Committee, etc. Once prepared, the Hunt Secretary must e-mail or fax it to HRC for approval (AdminSecretary@H-R-C.org; fax (432)267-1650 and they will respond by fax within 5 working days. You may not mail your Premiums to potential participants or submit for publishing on the web site until this approval is received. Also, remember to state on the Premium that there is an additional $3 fee for non-UKC registered dogs that participate and a $5 fee for non-HRC member owners at Seasoned, Finished or Upland.

JUDGES: In concert with the Hunt Marshall and/or Club’s Officers, assist with the procurement of Judges and sending JUDGES REQUEST/CONFORMATION Forms to each Judge. You should try to secure your Judges as far in advance as possible, as they must be submitted to Robyn Pierce at UKC for approval. The CONFORMATION FORM should be sent to each Judge at least 60 days prior to the Hunt in order to ensure that if circumstances should dictate, any replacement Judges might be obtained and approved by UKC.

JUDGES NOTEBOOKS: Judges' sheets originals are sent to the Hunt Secretary in the Hunt Package from UKC. The Club will run adequate numbers of sheets for each Judge (based on the numbers entered in each category) with land on one side of the page and water on the reverse. They should be 3 hole punched on both sides of the page and put into 3 ring binders along with at least 2 pencils. Most Judges prefers automatic pencils.

POINT RECEIPTS: Point receipts should be completed for each retriever entered prior to the Hunt day. The "program’s running order" number of the retriever should be placed on each slip and at the conclusion of the tests, the slips for the retrievers that did not pass should be clearly voided. The Judges will sign the slips of those that pass. It is imperative that any retriever that passes and does NOT have a UKC registration "R" number be given a UKC Single Registration form at the time the point slip is awarded. The owner/handler is to be informed that they have 60 days to register the retriever in order to be retain the Championship points earned at that test. Offer to assist in completing the Registration Form for the Handler.

PROGRAM: Programs show the running order (see section on Running Order) and should contain the information on the retrievers entered, an ad/recognition page showing Purina as the Exclusive Dog Food Sponsor of HRC, and any other information as may be desired. The HRC Administrative Secretary can supply a copy of another Club’s Program as a guide, if requested.

PURINA HUNT SUPPORT: Purina provides dog food and other items for HRC licensed Hunts. Click HERE for Order Form.

RUNNING ORDER ASSIGNMENTS: This MOST IMPORTANT responsibility of the Hunt Secretary, if not done properly can do more damage to the smooth running of a Hunt than any other factor. Common Sense should be used in assigning the running numbers for each retriever. If the Program reflects numbers that were assigned with a little thought behind them, things will work well when it is time for the retrievers to come to the line and takes a lot of pressure off the Test Marshall as he/she is getting dogs ready to run. You want each handler to have the opportunity to have sufficient time to air his retriever without being rushed prior to running. Handlers that might have entries in multiple levels should be allowed time to get from one Hunt site to the other. (i.e. John has 1 Started, 1 Seasoned and 1 Finished entry. Assign similar to: #2 in Started - #12 in Seasoned - #20 in Finished). In the Finished category, try to put at least 3 retrievers between each multiple handler because of the required ‘honor’.

Also, to the best of your knowledge and ability, common courtesy tells us to try not to have a first time handler run #1 -- give them time to see the test a few times and become less nervous. If applicable, any Grand Hunting Retriever Champion entered in a Hunt is honored by being allowed to run first. Another very thoughtful hint is that on Sunday, try to accommodate your out of town entries by assigning earlier Running Order Numbers. This allows them to return home earlier and is a gesture greatly appreciated.

REGISTRATION: Each entry will ‘check in’ in the morning and should be noted and receive a Program at that time. It is important to have someone be at the Registration table throughout the event who had knowledge as to directions to each Hunt site and is able to answer any questions that might arise.

OFFICIAL HUNT COMMITTEE: This committee is usually comprised of the Hunt Marshall and three other persons and are listed on the Hunt Entry Premium. The members of the Official Hunt Committee (these persons are to be listed on your Premium) must be present on the setup day to assist with, review and approve the legality of the Tests that the Judges set up. The Hunt Committee is also responsible for handling any official complaints that might arise during the event and such other duties as may be required

MARSHALS: The Marshals are to ensure the smooth running of the Test they are assigned to. Their duties include the following:

a) Bird Throwers are on site and are knowledgeable as to their specific duties.

b) All equipment is in place -- wingers, blinds, gun stands, guns, poppers, refreshments for Judges

and Bird throwers, crates, chairs, birds, etc.

c) Gallery area is assigned and kept quite when retrievers are running.

d) Holding Blind areas selected.

e) Retrievers are ready to run as the Judges call for them.

    The running order should be adhered to as much as possible, but the order is not inflexible.

    It is important for the Marshal’s to use common sense when calling dogs to get ready to run as there may be handlers running multiple level dogs and are at another hunt site. Once a retriever has been readied to come to the line - never bump it back. If another retriever needs to be run -ASK the next person in order, who has not readied their dog, if he/she minds if you insert a dog in front of them. If you will explain your need to do so, 99 out of 100 times, the person will be happy to oblige.

    Marshal’s should announce the ‘Running Order Number’ to the Handler and the Judges as the retriever goes to the line. Remember, this is the number in the Program - not necessarily the ‘sequence number’ they are actually running.

HRC LICENSED HUNT / CHECKLIST / ASSIGNMENT RECORD

______________________________________________ Hunting Retriever Club

DATE:____________________ LOCATION:______________________________________________

HUNT MARSHALL:__________________________________________________________________

HUNT SECRETARY:_________________________________________________________________

OFFICIAL HUNT COMMITTEE MEMBERS: _______________________________________________

_________________________________________________________________________________

JUDGES: STARTED

LICENSED_______________________________________________________________

L ( ) A ( ) _____________________________________________________________

JUDGES: SEASONED

LICENSED _______________________________________________________________

L ( ) A ( ) ______________________________________________________________

JUDGES: FINISHED

LICENSED _______________________________________________________________

L ( ) A ( ) ______________________________________________________________

MARSHALL: STARTED _____________________________________________________________

MARSHALL: SEASONED ____________________________________________________________

MARSHALL: FINISHED A____________________________________________________________

MARSHALL: FINISHED B____________________________________________________________

BIRD BOYS CHAIRPERSON:__________________________________________________________

BIRD THROWERS STARTED (AM) ____________________________________________________

________________________________________________________